Senior Administrative Assistant - Miller Worley Center for the Environment (#574)
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The Miller Worley Center for the Environment at Mount Holyoke College seeks a full-time 37.5 hours/week, permanent 10-month academic year senior administrative assistant with an anticipated start date of August 28, 2017.
Founded in 1998, the Miller Worley Center for the Environment is dedicated to engaging Mount Holyoke students in the scientific, social/human, and global dimensions of environmental study. The Center and its staff enable students to make connections across disciplines, across points of view, and across structures that help them understand the concept of “environment” more broadly in their work, community, and lives. Center staff organizes co-curricular and public programming on interdisciplinary environmental issues bridging diverse interests and backgrounds. The Center is also responsible for coordination of campus sustainability working with faculty, staff and students across campus to embed the principles and practices of environmental sustainability in campus operations and supporting the use of the campus as a living laboratory.
Under the supervision of the Director and Associate Directors, the Administrative Assistant will:
- Provide support to and collaborate with the center director and associate directors.
- Assist the director with monitoring the center’s budgets and endowed funding. Help conduct basis analysis of expenditures and revenues and prepare monthly and annual budget reports. Prepare spreadsheets, reports, process invoices and requests, and other documents as needed.
- Assist with planning and supporting programs and events, including center meetings, invited speaker events and receptions. This includes arranging logistics, catering and transportation, publicizing events and other program-specific activities, as well as making and travel arrangements for and greeting speakers.
- Process and provide assistance with staff travel arrangements and expenses, including direct payments and reimbursements, following Mount Holyoke’s financial policies and procedures.
- Arrange logistics, including room reservations and calendar invitations, and prepare meeting materials, including agendas, minutes, and task lists for center hosted meetings, including the Sustainability Taskforce.
- Manage sustainability databases on campus resource use.
- Conduct communications and marketing, including updating, improving and maintaining the center’s website, google sites, social media accounts and other electronic resources; and coordinating with the Communications office to assemble professional-quality hardcopy materials;
- Help to create an alumnae database and organize annual alumnae event;
- Provide support internship and other programs, including coordinating with the Advancement office and Career Development Center on biannual reporting to donors, preparation of an end-of-year report, and managing records for student research and internship grants.
- Hire, train, manage, and provide support to MWCE student workers and Eco-reps
- Meticulously maintain historical and current electronic and print files.
- Conduct other general office tasks and clerical work. Provide general administrative support as needed.
We seek an energetic, hardworking and flexible individual who possesses excellent organizational and time-management skills. Proven technological skills with a high level of proficiency in Adobe Acrobat, Microsoft Office suite (especially Word and Excel), Google Apps and social media are required. Graphic design experience is desirable. Three to five years of work experience in administrative support in an office environment, preferably in higher education, is highly desirable.
The successful candidate will demonstrate the following skills and abilities in his/her application materials:
- Ability to work as part of a team as well as independently on a wide variety of projects.
- Ability to prioritize work duties, and demonstrate effective time management skills.
- Ability to multi-task and transition quickly between projects to address specific situations, and to manage multiple, concurrent projects, and still meet strict deadlines.
- Accuracy and attention to detail.
- Good judgment in decision-making.
- Excellent oral and written communication capacities, with experience creating communications as described above, and proofreading skills.
- Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with supervisors and coworkers, and all internal and external customers.
- Ability to interact professionally and communicate in a clear and courteous manner with a diverse community of faculty, staff, alumnae, internship hosts, and students and to manage relationships and collaborate with other college departments and offices.
Please provide a cover letter, resume, list of three professional references (to be contacted only in the final interview stage), and a professional writing sample (e.g. formal correspondence, brochures, reports, etc. that demonstrate technological and communication skills). The Search Committee will begin reviewing applications on August 9, 2017.
Mount Holyoke College is an Equal Opportunity Employer, committed to diversity in education and employment.