Position Detail

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Reference and Digital Projects Archivist (#612)

Date Posted:
Staff in Library, Information & Technology Services
Search Status:
Position Filled - not Accepting Applications
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The Reference and Digital Projects Archivist offers a new or early-career librarian the opportunity to develop expertise in a functional area and to contribute to initiatives of strategic importance. The incumbent will deepen, broaden, and apply their creative and innovative skill sets towards LITS’ goals of increasing access to the College’s unique and cultural heritage collections in support of teaching, scholarship, and research. This position reports to the Associate Director of Discovery and Access and works closely with the Head of Archives and Special Collections to provide both Archives reference services and support for digital collection development; the position splits equal time between both Archives and Special Collections (ASC) and the Digital Assets & Preservation Services department (DAPS).

Characteristic Duties and Responsibilities:

  • provides responsive and welcoming ASC reference services to both in-person patrons and remotely via email or phone;

  • working in a team environment, develops and implements process improvements and services as appropriate for unique born-digital materials such as video, web archive data, electronic records, and other assets collected from across the College;

  • participates in developing documentation of best practices, procedures, policies, and guidelines in born-digital materials management, description, and processing;

  • creates metadata for Archives collections and materials access within ArchivesSpace and/or other systems;

  • engages with both ASC and DAPS departments in other tasks as assigned that support archives digital collections development;

  • actively works with colleagues in LITS to create a welcoming, accessible, and user-centered environment in which a diverse population of students, faculty, and staff can thrive;

  • keeps abreast of new trends, tools, opportunities, and campus needs and is an engaged member of the Discovery and Access (DnA) division, contributing to a continuous process of assessment to ensure DnA’s success in advancing the College’s evolving goals in light of pedagogical, information, and technology changes;

  • may participate in LITS, College, and Five College committees, and engages in other professional activities related to the duties of the position.


The Reference and Digital Projects Archivist must:

  • have a Master’s Degree from an ALA-accredited program (or equivalent) with a concentration in archives management or a relevant field;

  • be knowledgeable of primary source research methods and practices and demonstrate a basic understanding of archival description and/or metadata management for archives materials;  

  • possess an enthusiastic, user-centered service orientation, with evidence of prior experience in a position requiring excellent interpersonal and problem-solving skills, sensitive to the diverse needs of users at all skill levels;

  • appreciate the opportunities and challenges in managing born-digital archival materials, the ability to learn new technologies with ease and enthusiasm, and the ability to evaluate complex workflows and recommend improvements or changes;

  • possess the ability to manage multiple tasks and priorities simultaneously and effectively in a fast-paced environment; show evidence of the ability to work effectively both independently and collaboratively with colleagues; have attention and care for detail without losing sight of the big picture and our users’ needs;

  • possess a love of learning and the ability to think critically with a dash of ingenuity, the open-mindedness to change one’s mind, and the confidence to admit to not knowing something as well as to learn and move on from mistakes;

  • show evidence of leadership potential, including the ability to perform in a highly interactive team environment and demonstrated understanding of the educational mission of an academic library and its role in valuing and nurturing demographic and intellectual diversity.

The physical demands of the position include:

  1. Ability to work with computer screens and printed materials.

  2. Ability to effectively communicate via the telephone, email, and in person.

College/Department Description:  

Archives and Special Collections, Digital Assets and Preservation Services, Discovery Services, and Access Services, together, comprise the Discovery and Access (DnA) division whose focus is on facilitating discovery of and access to library collections -- print, electronic, and archival -- that support the College.

DnA, along with the Research and Instructional Support division, the Technical Infrastructure and Systems Support division, and the Campus Technology and Media Support division together comprise Library, Information and Technology Services at Mount Holyoke College.

Library, Information and Technology Services (LITS) at Mount Holyoke College is committed to providing integrated information and technology services and resources that enable students, faculty, and staff to creatively and productively advance the College’s mission: To educate a diverse residential community of women at the highest level of academic excellence and to foster the alliance of liberal arts education with purposeful engagement in the world.


Mount Holyoke College is an Equal Opportunity Employer.

Mount Holyoke College is committed to enriching the educational experience it offers through the diversity of its faculty, administration, and staff members. Mount Holyoke seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, and relevance in a global society. In furtherance of institutional excellence, the College encourages applications from individuals from underrepresented groups, including faculty, staff, and administration of color, diverse gender identities, first generation college students and individuals who have followed non-traditional pathways to college, and individuals with a demonstrated leadership commitment to including diverse backgrounds and perspectives.