Position Detail

Program Coordinator (#744)

Date Posted:
08/28/2018
Type/Department:
Staff in Weissman Center for Leadership and the Liberal Arts
Search Status:
Interviewing Candidates - Accepting Applications
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The Weissman Center for Leadership is a core center on the Mount Holyoke College campus, providing support of leadership through programming, events, and affiliated programs. The Center supports students, faculty, and staff in the development of leadership skills both inside and outside the classroom. Fostering an inclusive model of leadership, we believe that all students or members of the MHC community can evolve into confident, inspiring, and effective agents of change. Our work is guided by four over-arching themes –  Inspiration, Capacity-Building, Mentoring and Networking, and Reflection and Discovery – that enrich both the academic and co-curricular aspects of college life, and prepare students for leadership in the 21st century.

Position Summary

The Weissman Center seeks a highly talented Program Coordinator to serve as a core team member to advance the leadership mission of the Center and its three affiliated programs – Community-Based Learning;  Leadership and Public Service; and Speaking, Arguing and Writing including English for Speakers of Other Language. The ideal candidate can achieve consistent high quality performance to support excellent public programming and events and a variety of internal functions. The candidate should be a flexible and responsive team player, self-directed and resourceful, organized and detail-oriented, and be a creative problem-solver. The Center is a diverse, inclusive environment, and therefore a commitment to inclusivity is a requirement. Strong skills in financial acumen, and in written and oral communication. Experience in project management, events planning, and student supervision is preferred. This position will provide the opportunity for advancement within the Weissman Center team.

Essential Job Accountabilities

  1. Under limited supervision, perform a variety of complex and specialized functions (planning, coordination and administrative) to ensure that programs and the daily operations of the office run efficiently and professionally  
  2. Plan and coordinate projects, including monitoring progress to ensure deadlines are met and help to develop strategies for efficient project management.
  3. Coordinate and manage public events including contract, communications with guest speakers, room reservations, travel, publicity such as posters, and itineraries
  4. Track budget and expenses
  5. Maintain and update website and social media
  6. Draft, edit and distribute correspondence to ensure timely and accurate communications
  7. Manage Director’s calendar (including travel arrangements) and documents requiring review/approval. Also schedule and coordinate meetings (including meeting invites, agendas, materials, food/refreshment, meeting minutes)
  8. Train and supervise student staff
  9. Collaborate, assist, and be a resource to the Weissman Center team 
  10. Available to work occasional evenings for events

Knowledge, Skills, and Abilities

  • Demonstrates project management skills along with a high level of proficiency with MS Office Suite and the ability to learn new software
  • Strong problem-solving skills, with demonstrated ability to provide creative solutions to real-time challenges with consistent follow through
  • Attention to detail/accuracy, quick learner and internally motivated to seek out answers, generate ideas, and develop new skills
  • Excellent written and oral communication skills to effectively disseminate information and convey concepts, ideas and information to a diverse audience
  • Ability to set priorities, organize work and work in high production environment while responding quickly and effectively, changing priorities, and timelines/deadlines
  • Ability to interface effectively with all levels of employees, management, students, and external vendors and to do so in ways that foster an inclusive working environment

Qualifications required for this position are as follows:

  • Minimum 2 years of administrative experience in a fast paced, team environment
  • BA/BS degree
  • Strong MS Word and Excel. Experience in Publisher and Photoshop preferred
  • Experience in training and supervising students preferred
  • Understand the sensitivity of confidential information and documents
  • Must be a U.S citizen or authorized to work in the U.S on a permanent basis

Mount Holyoke College is an Equal Opportunity Employer.

Mount Holyoke College is committed to enriching the educational experience it offers through the diversity of its faculty, administration, and staff members. Mount Holyoke seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, and relevance in a global society. In furtherance of institutional excellence, the College encourages applications from individuals from underrepresented groups, including faculty, staff, and administration of color, diverse gender identities, first generation college students and individuals who have followed non-traditional pathways to college, and individuals with a demonstrated leadership commitment to including diverse backgrounds and perspectives.