Position Detail

Academic Department Coordinator II Art Studio, Art History and Architectural Studies (#777)

Hiring Range:
$22.50 – $23 Hourly
Date Posted:
11/06/2018
Type/Department:
Staff in Art and Art History
Search Status:
Search Is Open - Accepting Applications
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Art Studio and Art History & Architectural Studies departments are seeking a highly talented and motivated coordinator to work 40 hours per week during the academic year.  The position will require managing time efficiently in providing administrative support and coordination of faculty and student activities in both departments. S/he will work collaboratively with the Film Studies Program Coordinator, other Inter-Arts programs, and the wider academic community at Mount Holyoke, including cooperation across the Five Colleges. The position interacts regularly with the Registrar’s Office and the Office of the Dean of Faculty.

Essential Job Responsibilities         

  1. Under limited supervision, perform a variety of complex and specialized functions (planning, coordination, deadlines for course schedules, year-end reports, etc.) to ensure the success of the two departments and the daily operation of an efficient and professional office.
  2. Assist department chairs and other faculty with planning and supporting programs and events, including department meetings, lectures/talks, bus-trips, and receptions.  This will include room reservations, publicizing the events, ordering refreshments, training and managing work-study students, possibly with occasional work in evenings and weekends.
  3. Maintain and update website and social media. Support departmental communications and assemble professional-quality electronic and hard copy materials, including reports, web materials, brochures and posters.
  4. Hire, train and manage student workers, including models and studio monitors, for Art Studio. 
  5. Plan and delegate tasks and ensure office coverage.
  6. Greet visitors and guests into a welcoming office environment and at events.
  7. Provided administrative support for departmental processes, including but not limited to searches/new faculty hires, faculty reviews (such as tenure and promotion), and external reviews.
  8. Track and compile data and perform basic analysis. Prepare annual reports, documents, and spreadsheets as needed.
  9. Purchase art materials for Studio Art and Architectural Studies, process expenses, payments, and reimbursements, and follow the Mount Holyoke’s financial policies and procedures.
  10. Assist the Chairs with monitoring department budgets, restricted funds, and other financial matters.

Knowledge, Skills, and Abilities

We seek an energetic, hard-working, detail-oriented individual who will thrive in a demanding, fast-paced environment. The ideal candidate shows consistently high quality of performance, flexibility, as well as organizational, time-management, and stress-management skills. The ideal hire should be internally motivated to set priorities, seek out answers and generate ideas, and show adaptability and resourcefulness in problem-solving.  Proficiency in computer and other technological skills, with proficiency in Microsoft Office suite, Google Apps, Adobe Acrobat, are needed.  The successful candidate would demonstrate quick learning in a changing world of internet technology. Mount Holyoke uses Moodle to manage course materials, and Drupal to maintain our websites.    The ideal candidate must possess excellent writing and verbal communication skills to effectively share information and convey ideas and information to the diverse audience of faculty, staff, administrators, students, vendors and visitors.  

Qualifications

  • Three to five years of work experience in a fast-paced office environment, preferably in higher education
  • BA/BS degree or equivalent work experience preferred
  • Strong MS Office Suite experience (Word, Excel, Publisher and Photoshop/Illustrator)
  • Excellent understanding of the significance of confidentiality and discretion in managing confidential information and documents relating to the departments, faculty and students
  • Experience in training and supervising students preferred
  • Must be a U.S. citizen or authorized to work in the U.S. on a permanent basis

 

Mount Holyoke College is an Equal Opportunity Employer.

Mount Holyoke College is committed to enriching the educational experience it offers through the diversity of its faculty, administration, and staff members. Mount Holyoke seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, and relevance in a global society. In furtherance of institutional excellence, the College encourages applications from individuals from underrepresented groups, including faculty, staff, and administration of color, diverse gender identities, first generation college students and individuals who have followed non-traditional pathways to college, and individuals with a demonstrated leadership commitment to including diverse backgrounds and perspectives.