Position Detail

Academic Budget Manager (#834)

Hiring Range:
$55,000 – $57,000 Annually
Date Posted:
03/25/2019
Type/Department:
Staff in Dean of Faculty
Search Status:
Interviewing Candidates - not Accepting Applications
Applications Due:
04/15/2019
Apply Now:
We are not accepting applications for this position at this time.

Job Purpose:

The Academic Budget Manager in the Office of the Dean of Faculty at Mount Holyoke College is a full time, 12 month position.  This position is an integral part of the Dean of Faculty’s administrative team and is responsible for the development, execution, maintenance, and analysis of the academic division’s operating ($11+ million) and staff salary ($10+ million) budgets.  The Manager also monitors the division’s substantial restricted funds balances, provides expertise on donor compliance and appropriate expenditure and is a member of the divisional strategic leadership team together with the Vice President of Academic Affairs/Dean of Faculty, two Associate Deans, and the Faculty Data & Information Manager. 

The Division of Academic Affairs consists of over 200 faculty and 275 staff, and supports the work of Mount Holyoke’s academic departments and programs; Athletics and the Equestrian Center; the Art Museum; the Science Center; Center for the Environment; McCulloch Center for Global Initiatives; Weissman Center for Leadership; the Office of Student Success and Advising; and LITS (Library and Information Technology Services); as well as several academic and curricular initiatives.

Core duties and responsibilities:

  • Responsible for all aspects of financial management for the Office of the Dean of Faculty.
  • Manages and informs the Dean of Faculty’s office budget, including endowed funds and salary accounts. 
  • Serves as the primary contact and trainer on budgetary and financial matters for all academic departments, programs, and administrative departments reporting to the Dean of Faculty’s office.
  • Through collection of departmental budget information, creates the annual overall divisional operating and salary budgets.
  • Provides analytical support to the division for financial and other topics.
  • In collaboration with the Financial Services office, plays an important role in the fiscal year budget close and oversees and supports academic departments in closing their budgets.  Member of the College’s budget team.
  • Develops financial models and projections to monitor the financial status of areas under the Academic Affairs Division. Forecasts future academic needs and associated costs.
  • Advises the Dean(s) in the management of financial budgets to facilitate decision making.
  • Creates accurate financial analyses and reports for financial and non-financial users across the division.
  • Participates on and provides financial support for divisional projects and initiatives.
  • Actively participates in various campus budget committees and working groups.
  • Performs other duties as assigned

Knowledge, Skills and abilities:

  • Three to five years of budget, finance and/or accounting experience required.  Bachelor of Science in accounting, business or similar field required.  Experience in higher education preferred
  • Proven experience with and broad knowledge of financial policies and procedures, including budgeting principles, practices, and procedures to assist in budget development and analysis, financial statements and knowledge of accounting principles and practices as they apply to purchase orders, accounts payable, expense reimbursement, and transfers of funds.
  • Ability to analyze complex financial data.
  • Superb office and technological skills with a high level of proficiency in Google Apps, Adobe Acrobat and Microsoft Office suite is required, especially proficiency in Excel and the ability to create complex spreadsheets and reports.
  • Ability to work independently, prioritize work duties, and demonstrate effective time management skills; ability to multi-task and transition quickly between priorities to address specific situations, and to manage multiple, concurrent projects while still meeting strict deadlines.
  • Independently deal with sensitive information tactfully.  Good judgment, experience working with confidential records and information, and attention to detail are essential.
  • Excellent organizational skills and techniques, and a proven track record of accuracy and efficiency.
  • Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with supervisors and coworkers, and all internal and external customers including department chairs, faculty, and staff.
  • Excellent oral and written communication skills.  Ability to communicate in a clear and courteous manner with a diverse internal and external customer base.  Ability to provide quality customer service in a responsive and helpful manner.

Physical Requirements*:

  • Frequently stand/walk, sit, perform desk based computer tasks, use a telephone, and grasp lightly/fine manipulation.
  • Frequently twist/bend/stoop/squat, reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork, lift/carry/push/pull objects that weigh up to 20 pounds.
  • Occasionally kneel/crawl, operate foot and/or hand controls. * - Consistent with its obligations under the law, the College will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

  • Work is performed in an interior/office environment
  • Frequent travel on campus to departments/buildings or to local off-campus locations is also required

Special Instructions for Applicants

Apply online by application deadline. Application materials must include 1) a cover letter summarizing interests and qualifications, 2) a complete resume or curriculum vitae, and 3) contact information for 3 professional references.

Mount Holyoke College is an Equal Opportunity Employer.

Mount Holyoke College is committed to enriching the educational experience it offers through the diversity of its faculty, administration, and staff members. Mount Holyoke seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, and relevance in a global society. In furtherance of institutional excellence, the College encourages applications from individuals from underrepresented groups, including faculty, staff, and administration of color, diverse gender identities, first generation college students and individuals who have followed non-traditional pathways to college, and individuals with a demonstrated leadership commitment to including diverse backgrounds and perspectives.